Basware Travel & Expense Management provides a solution place for enterprise-wide travel and expense automation. It supports complex travel rules to make the claims process more controlled and easier for everyone. With the new user experience, travelers and approvers can easily capture receipts digitally, approve plans and claims, and create expense claims - all from their mobile devices.
Atea deployed Basware Travel and Expense Management as part of their full purchase-to-pay solution.
They have been happy with the intuitive UI: "All 2,500 of our employees have been able to use it. It's incredibly simple and user-friendly."
They have enjoyed faster expense report filing: "It's just brilliant because our employees are...billing their expenses as quickly as possible:"
User adoption is crucial for organizations trying to control their travel and expense process. Basware makes claim-creation and reimbursement easy.
Basware supports single sign-on (SSO), which means employees can quickly access the system. Once in, creating a travel plan, travel claim or expense claim could not be easier. The interface is intuitive, expense items are easy to add and receipts can be captured via smartphone camera or scanner.See less
Integration of corporate cards streamlines the travel and expense reimbursement process and makes claim-creation easy.
Basware Travel & Expense Management integrates with all major credit cards, allowing purchase transactions to be automatically brought into the system and made available to be assigned to a claim. Email notifications alert employees when corporate card purchase items have arrived in the system and are ready for processing. Travel accounts are also fully supported for centralized purchase of travel-related expenditures.See less
Make filing expense claims easier by taking pictures of your receipts as you get them. Capture receipts using the camera in your phone or tablet and store them for later.
Travel receipts can easily get lost, or deteriorate into unreadable condition during a business trip. Often, the sheer number of receipts generated during a trip makes submitting travel expense claims slow and inefficient. With Basware Travel & Expense Management, travelers can use their smartphone or tablet to take pictures of receipts as they get them. They can even specify spend category and receipt details. These images are easily accessed later when creating the expense claim. Reimbursing travel costs becomes both easier and faster.See less
Control your travel costs by managing the planning process and approving only essential travel. Proactivity is the key to controlling travel costs.
By applying a process similar to any other type of procurement, we ensure that travel is not only approved, but also that managers understand the cost impact before approval is given. With Basware, travel plans are quick to create and include essential information such as where and when the employee is going. Estimated costs can be added to the plan, which can be used for automated approval during the creation of the travel claim.
With the new user experience for Basware Travel & Expense Management, travel plans can be examined and approved from smartphones and tablets. Faster approvals and bookings mean that businesses can take advantage of early booking discounts.See less
Travel rules can be incredibly complex – but Basware’s solution makes calculating per diems and mileage simple and hassle-free.
Understanding the complexity of per diem and mileage calculation is often difficult for financial controllers, not to mention the average employee. This can lead to errors and create legal issues for your company, which is why many organizations choose Basware Travel & Expense Management to remove this complexity and automate the calculation of expenses based on local laws and company policy.See less
Connecting the expense claims process to bookkeeping, payment and billing systems makes billing and reimbursement easy.
The typical expense claim includes items that are reimbursable, items that are not and items that are billable and/or project-related. Basware Travel & Expense Management integrates with your existing systems to provide continuity and automate your systems with ease. This means employees can create one claim and easily designate how each expense item should be handled.See less
Basware SaaS provides a fast, cost-effective way deploy your purchase-to-pay solution. Basware’s experience with over 250 different ERPs means integration with the rest of your IT is easy.
At Basware, our solutions are cloud-based. This enables companies to overcome the traditional time, cost and resource barriers of on-premises technology. However, if you may feel that SaaS is not for you, we also offer on-premise deployment.
Whichever way you go, Basware's seamless and safe system integration ensures your existing business solutions - such as ERP and materials management - are seamlessly integrated. And, as your business changes over time, so can your solution.
Managing a global business can be complicated, managing your travel & expense costs shouldn’t be.
Implement more effective expense management processes that are faster & cheaper, while improving employee satisfaction.
Rapidly adopt a paperless AP process for smaller and growing businesses in per-transaction pricing model.
Give us some contact details and we can arrange a call to discuss your exact requirements with no obligation.Contact Us